Developing a Succession Plan that Supports Diversity in the Workplace
Looking to Improve Diversity in the Workplace?
When making strategic HR decisions, it is important to take diversity and inclusion into account. Long-standing systemic barriers have prevented minorities from attaining merit-based success in hiring, promotion, talent development, and succession programs. As such, it is important that organizations set aside time to draft and uphold effective policies to promote diversity and inclusion.
At SIGMA, we believe in the value of increasing diversity across levels of an organization, and we’re not alone. Studies show that more than 75% of today’s job seekers are looking at diversity when evaluating potential employers and job offers.[i] This guide discusses the importance of diversity, how building diversity can benefit teams, and how to use succession planning to create a leadership development program that supports diversity.
What is Diversity, Equity, and Inclusion?
Before jumping into the importance of diversity, equity, and inclusion (DEI), let’s clarify that diversity refers to any dimension that can be used to differentiate people. In the context of DEI it is most often used to refer to demographic dimensions such as gender, sexuality, ability, race, Indigeneity, or ethnicity. Practices that improve diversity in the workplace refer to merit-based decisions that allow employees of all genders, races, sexualities, ability, or ethnicities opportunities to grow. This merit-based philosophy is the foundation for equity. Equity refers to providing equal access to opportunity; making sure that all employees have the same doors open to them. Inclusion, on the other hand, refers to practices and policies that not only enable diverse individuals to succeed, but also create an environment that is welcoming and encouraging of people from different backgrounds. Diversity, equity, and inclusion go hand in hand because equal and inclusive policies are what enable diversity to grow.
How Workplace Diversity Benefits Companies
There are many benefits to investing in a more diverse and inclusive team.
Diversity and Employee Motivation
Because DEI policies are based on merit they are often perceived to be more fair and just. In this environment, employees are motivated to succeed because they know decisions aren’t based on extraneous factors. This leads to the motivational nature of diversity. It can be confidence-building for employees to see a diverse leadership team. As such, one of the most distinct benefits of DEI is that it boosts employee motivation and performance. This is because seeing a diverse leadership team builds confidence for new employees, particularly when they see someone on the leadership team to whom they can relate. By distributing development resources and promotions among individuals of varied backgrounds, your employees will see that decisions are based on merit, not demographics. Employees will also see that any talented or hard-working individual can access development opportunities.
In addition to improved motivation and performance, companies who invest in DEI gain valuable insight from members who may be otherwise overlooked. Different experiences, backgrounds, and education can bring fresh new ideas to your company. As a result, companies that are more diverse and inclusive are often more agile, innovative, and able to adapt to changing circumstances. Therefore, providing talent development opportunities for all members of your team is beneficial for both employees and the organization alike.
The benefits of a diverse team are not approximate observations or subjective conclusions. Countless studies have demonstrated that the benefits of investing in DEI can be quantified as well:[ii]
- Companies with more diverse executive teams are 25% more likely to show above-average profits
- Companies with executive teams are at least 30% female are likely to outperform those that have less female representation
- Companies that rank as more inclusive are 1.7 times more likely to be innovation leaders in their market, and 1.8 times more able to adapt to change
- Inclusive teams make better decisions, twice as fast, with half as many meetings
“A diverse mix of voices leads to better discussions, decisions, and outcomes for everyone”– Sundar Pichai, CEO of Google
Diversity and Brand Image
Finally, it is worth noting that companies often observe DEI policies benefiting their brand image. The reason for this is that increasing diversity within an organization helps to balance its demographic characteristics with the characteristics of its customer base. Having a leadership team that reflects the clients you serve can significantly improve your organization’s public image. It also makes it more likely that the experience and background of your team is representative of your clients, which will help you make more customer-focused decisions and do a better job of connecting with the people you serve.
Benefits of Using Succession Planning to Increase Diversity In The Workplace
1. Add Objectivity to Your Business
Companies who struggle with increasing diversity can use succession planning as a way to get them on the right path. We recommend using science-based assessments to introduce objectivity into your talent management process. For instance, validated assessments can be introduced for hiring, as vetting for promotions, or to track the knowledge and skill development of employees over time.
In using objective measures, an effective succession planning process will put these results to good use. The process will create success profiles for the role you’re looking to replace. These profiles are created from evidence-based benchmarks of the skills and abilities needed to be successful in a given role. This shifts the focus from the individual as a person to the succession candidate’s qualifications for a position. In short, moving the lens from individuals to role fit is much less likely to produce bias that keeps minority groups from upper management and high-responsibility positions.
2. Reduce Bias
Further, it is best to conduct succession planning with the support of your entire senior management team. Together, your senior leaders make group decisions that are free from the personal biases of any one member. These biases are often unintentional and hard to avoid. One of the easiest ways to reduce the bias in your decision-making is to consult the opinions of people you trust. A good succession plan will have collaborative decision-making built into the process.
3. Focus Internally
Finally, succession planning allows you to internally address one of the major barriers to diversity. Some companies looking to increase the diversity of their leadership team face a shortage of interested and qualified succession candidates to choose from. This is rarely due to a lack of intelligent, hard-working individuals, and more often a case of unequal opportunity. Succession planning aims to develop your internal candidate pool by providing training and growth opportunities to all staff members. This includes those who may be traditionally overlooked. A good succession plan will allow you to create a diverse leadership team from internal resources and succession candidates.
How to Use Succession Planning to Improve Diversity
Succession Planning and Diversity
In the last few years, there’s been a big push to promote diversity in executive boards. At SIGMA, we’re big believers in having a diverse executive team. Today, instead of focusing on sweeping claims about diversity and profits, we’re going to talk about how succession planning can be used to increase diversity in your company and the real benefits these solutions can have for your organization.
Merit-Based Hiring & Promotion Strategies
First, one of the best ways to increase diversity is to use merit-based hiring and promotion strategies. These approaches focus on the skills and the demonstrated abilities of your employees rather than looking at their demographic characteristics or other traits that may introduce bias to the selection process. Succession planning allows you to understand the current level of talent in your company and develop skills across the organization. In a merit-based environment, employees strive for success knowing their likelihood of being promoted is based on their own efforts and talent and not on an arbitrary or unfair system.
Validated Assessments & Standardized Worksheets
Next, succession planning allows you to introduce objectivity in your selection process with validated assessments and standardized worksheets. Using assessments as a selection tool rather than relying exclusively on judgment-based indicators of ability allows you to reduce bias in your process. Introducing a standard template to clarify the requirements of a position, like our success profile, allows you to better understand the role being selected for so you can be sure you find the right match for a given position. This strategy increases the perception of fairness and justice in your system which are both important indicators of employee satisfaction and long-term productivity.
Finally, succession planning increases executive-level diversity by focusing internally. One of the major barriers to diversity is a lack of qualified minority candidates for leadership roles. This is by no means the fault of the candidates but is the result of systematic differences in the opportunities available to minority groups. Succession planning can help reduce this discrepancy by providing training and development opportunities for all staff across all levels of the organization. By looking to develop talent within your company, you’re building a pool of qualified individuals and targeted efforts can be made to provide opportunities to promising individuals within traditionally overlooked groups.
These are just some of the ways succession planning can be used to increase diversity in your leadership team. For more information on this topic and other benefits of succession planning visit our website at sigmasuccession.com. Our informative blogs and free downloadable templates can help your company build a succession plan that benefits all members of your organization.
How to Create a Succession Plan that Supports Diversity
There are a couple different things you can do to ensure your succession planning process supports diversity. Two of the most important principles are to incorporate merit-based hiring and promotion, and use validated assessments and standardized worksheets. Together, these will add objectivity and reduce bias in your decision-making process.
Before we elaborate on either of these processes though, we want to point out that some organizations may find implementing these changes more difficult than others. In particular, evidence suggests that it is harder to inject DEI in established, homogenous organizations than in newer, more diverse companies. For the more established organizations, it may take longer to implement new policies and see the impact thereof. That being said, it is no less important! In fact, DEI is often needed most in the places where it will be hardest to implement. Let this be an encouragement for you as you strive to build the diversity and inclusivity of your team.
1. Implement Merit-Based Hiring & Promotion
One of the best ways to increase diversity is to use merit-based hiring and promotion. These strategies focus on a candidate’s skills and abilities rather than demographic characteristics or other traits that may introduce bias into the selection process. Keeping the hiring and promotion process bias-free is often harder than you think. Implicit (or unconscious) bias may be present at every stage of the selection cycle. While it might not be possible to eliminate bias completely, it is possible to create awareness and build objectivity into the decision-making process. For example, unconscious bias in recruitment is common during the resume screening phase. Here technology can be used to screen for whether objective requirements have been fulfilled (e.g., education and experience), and assess candidates’ text for keyword usage. Anonymizing applications can also be helpful in reducing unconscious bias (i.e., removing candidate names and images before choosing who will be moved to the next stage).
In the context of succession planning, merit-based hiring and promotion should be used to build a pool of diverse candidates who will be ready to step into critical roles. This is an important part of creating a robust succession planning process. Often, when nominating succession candidates, leaders select employees who look (or work) like the incumbent, rather than someone who is different but may be a better fit for the job. For this reason, it is important to remember that succession plans are made for a position, not a person. That’s why a successor may look very different from the incumbent (i.e., demographics, experiences, work styles), but may be just as, if not more, qualified for the job.
2. Use Validated Assessments & Standardized Worksheets
Apart from merit-based hiring and promotion, validated assessments and standardized worksheets can also be used to introduce objectivity into your succession planning process. Assessments are particularly useful as selection tools, given that they enable data-driven decisions. Rather than relying exclusively on judgment-based indicators, validated assessments allow you to measure a candidates’ skills and abilities, quantifying them in a way that reduces bias in the decision-making process. Introducing a standard template to clarify the requirements of a position, like SIGMA’s success profile, also allows you to better understand the requirements of the role in question so you can be sure you’ll find a qualified candidate even if they look very different from the incumbent. Overall, these strategies increase the perception of fairness and justice in your system, which are important indicators of employee satisfaction and long-term productivity. Therefore, implementing DEI practices and policies throughout your succession planning process will be beneficial for both employees and the organization at large.
Benefits of Using Succession Planning to Increase Diversity
Apart from the general benefits diversity brings to the workplace, there are specific benefits associated with developing a succession plan that supports diversity. Succession planning allows you to internally address one of the major barriers to diversity. Some companies looking to increase the diversity of their leadership team face a shortage of interested and qualified succession candidates to choose from. This is rarely due to a lack of intelligent, hard-working individuals, and more often a case of unequal opportunity. Succession planning aims to develop your internal candidate pool by providing training and growth opportunities to all staff members. This includes those who may traditionally be overlooked. A good succession plan will allow you to create a diverse leadership team from internal resources, rather than having to hire external candidates to meet a particular quota. That is another reason why inclusion is so important. Diversity can be hired, but inclusion must be built. If your company is not inclusive of minorities, you will find yourself spending more time recruiting than retaining diverse talent. Incorporating DEI into a succession planning process is the best way to create an inclusive leadership pipeline that will help you retain diverse talent and recruit more along the way.
How SIGMA Can Help
Implementing DEI can be both labor intensive and time consuming. SIGMA is here to help! Over the last 50 years we’ve worked with more than 8,500 public and private organizations across North America, and have experience with various levels of DEI. Check out our succession planning services to learn more about how we can design a personalized succession plan for your company in two half-day sessions. If you would like to speak with a consultant, feel free to contact us today. We’re always happy to connect!
Erica Sutherland, Ph.D.
SENIOR CONSULTANT & EXECUTIVE COACH
Erica completed her Ph.D. in Industrial-Organizational psychology at Western University. She is a Senior Consultant at SIGMA, where she delivers consulting services and Succession Planning solutions to clients. As a member of SIGMA’s executive coaching team, Erica works one-on-one with leaders to develop talent. She also brings her expertise in measurement and psychometrics to the R&D team, assisting with the development and validation of SIGMA’s many assessments.
Brittney Anderson, Ph.D.
SENIOR CONSULTANT & EXECUTIVE COACH
Brittney is a member of our coaching and consulting team. She brings her expertise in evidence-based practice to provide companies with leadership solutions that meet their needs. Primarily, Brittney helps her clients prepare for their future with succession planning and comprehensive leadership development programs. As an executive coach, she helps leaders hone their skills using a process-based approach to development.
Glen oversees SIGMA’s sales and marketing activities. As a skilled presenter and trainer, he has designed and delivered engaging and entertaining workshops and webinars to help leaders and HR professionals enhance their understanding of how our products and services can be used to realize potential within their organizations.
[i] Watts, A. (August 9, 2021). 4 Statistics Highlighting the Importance of Diversity and Inclusion in the Workplace. Edume. Retrieved from https://edume.com/blog/workplace-diversity-statistics.